Motion
AI that schedules your tasks and meetings into one automatic daily plan
- Paid
- New
Motion attacks one specific problem: you have a long task list and a calendar full of meetings, and no clear answer to when any of that work actually gets done. Instead of opening your calendar and carving out time by hand, you enter each task with its deadline and priority — Motion books real working time for it around your fixed meetings, automatically.
The essential difference from an ordinary task app: this isn’t where you store tasks. It’s where their execution gets decided.
What sets it apart
- Automatic task scheduling: enter the task and deadline; it reserves actual calendar time for the work
- Automatic re-planning: a meeting lands, a task runs late — the rest of your day rearranges itself
- Tasks, projects, and calendar together: no juggling a separate task app and a separate calendar
- Team workload view (Business): a manager sees how work is spread across the team at a glance
How to use it
- Create an account at
usemotion.comand start the free trial - Connect your calendar (Google or Outlook) so it can see your fixed meetings
- Add tasks with deadlines and priorities, and let it schedule them automatically
- Check your daily plan and nudge priorities when you want manual control
- For a whole team, move to Business AI and turn on workload planning
Who it’s for
A good fit if your days are meeting-heavy with competing deadlines and you need genuine automated scheduling rather than a prioritized list, or you manage a team and want visibility into who’s carrying how much.
Not a good fit if a simple task list serves you fine without automated scheduling (Todoist or Google Calendar will), your budget can’t stretch to another monthly subscription, or you need a fully localized interface in your own language.
Limits and warnings
No permanent free plan. A limited trial only — continuing means paying from day one after it ends.
Credit system needs watching. AI features are capped monthly, and heavy use can require buying extra credits on top of your subscription.
Trust takes calibration. Automated scheduling sometimes makes calls you’d make differently; plan to adjust its output until it learns your rhythm.
English-first. Interface and support are English-centric, with little serious localization.
Alternatives
Notion AI fits better if your workspace already lives in Notion and you want an assistant over your notes and docs rather than a calendar scheduler. Gamma fits better if what you need are quick presentations, not time management.
✅ Pros
- Auto-schedules tasks around your fixed meetings — add a task and a deadline, and it books real time on your calendar to do the work
- Rebuilds your day automatically when a surprise meeting lands or a task slips, instead of manual rescheduling
- Combines tasks, projects, and calendar in one place rather than bouncing between two tools
- The Business plan adds team workload views — useful for managers distributing work fairly
❌ Cons
- No permanent free plan — only a limited trial before you pay
- AI features run on a monthly credit allowance; heavy use means buying more
- Steeper learning curve than a simple to-do app — you have to trust automated scheduling and learn to correct it
- English-first interface and content; other languages get minimal support
💰 Pricing
| Plan | Price | Features |
|---|---|---|
| Pro AI | $19 / user / month (less with 33% annual discount) | AI assistant, tasks and projects, calendar and meetings, docs and wiki, automatic task scheduling, 7,500 monthly credits |
| Business AI | $29 / user / month (less with 33% annual discount) | Everything in Pro AI plus team workload planning, advanced dashboards and reporting, Gantt charts and time tracking, access controls, 15,000 monthly credits |
🔄 Similar Alternatives
📘 Tutorials that use this tool
❓ Frequently Asked Questions
How is it different from a regular task app like Todoist or Google Calendar?
A normal task app stores your list; you decide manually when to do each item. Motion does that step for you — you enter the task, its deadline, and its priority, and it books actual calendar time around your existing meetings, then reshuffles automatically when anything changes. It's the difference between storage and an actual scheduler.
Is there a free plan?
No permanent one — just a time-limited trial before choosing a paid plan. If you want to test automated scheduling without committing money, use the full trial before deciding.
What exactly are AI credits?
AI features (the assistant, writing help, some smart-scheduling tools) consume a monthly credit allowance — 7,500 on Pro, 15,000 on Business. Run out early and you buy more at a separate price. Basic task and calendar scheduling doesn't use credits.
Does it work for a whole team, not just one person?
Both. Pro AI suits an individual organizing their own work. Business AI adds team workload views and reporting — useful for a manager who needs to see how tasks are distributed across members and catch anyone overloaded.